Built for guarding. Not adapted from something else.
Generic rota tools do not know what an SIA licence is, why a guard is barred from one site, or how to bill overtime back to a client. Secure360 was designed around those things from the start.
The same week, run two different ways
On spreadsheets and WhatsApp
- The rota is rebuilt from scratch every month.
- Cover changes live in a chat nobody can search later.
- Attendance is a sign-in sheet filled in on Friday.
- A client asks about last Tuesday and nobody can answer.
- Overtime gets paid out and quietly never billed.
- An expired licence is found during an audit, not before it.
- Invoicing takes three days and still has errors in it.
On Secure360
- Last month's pattern extends itself; you handle exceptions.
- Open shifts reach every eligible guard at once and get claimed.
- Attendance is GPS-verified inside the site's geofence.
- Last Tuesday is a searchable log with photos attached.
- Overtime is applied to the payslip and the invoice together.
- Licences are flagged weeks before they expire.
- Invoices are generated from real worked hours and emailed.
What actually makes the difference day to day
It is genuinely connected
A shift change updates the timesheet, the payslip and the client invoice. In most setups those are three separate jobs done by three different people.
It protects your margin
Rates by client, site and position, automatic night rates and overtime billed to the client as well as paid to the guard. Most companies find money here in the first month.
It produces evidence
Checkpoint scans, geofenced clock-ins and photo-backed reports turn contract renewals from a negotiation into a presentation.
It understands compliance
SIA licences, right-to-work documents, qualifications and site bans are enforced when you schedule, not audited afterwards.
Your clients get value too
A portal of their own and an automatic pre-shift email make you noticeably easier to work with than whoever they used before.
Everything is included
No premium tier holding the module you need. One price by guard count, every feature, free client portal logins.
How the options really compare
| Spreadsheets | Generic rota app | Secure360 | |
|---|---|---|---|
| Drag-and-drop rota | No | Yes | Yes |
| GPS-verified clock-in | No | Sometimes | Yes, geofenced per site |
| NFC patrol checkpoints | No | No | Yes |
| Incident & daily activity reports | Paper | No | Yes, with photos |
| SIA licence expiry enforcement | Manual | No | Blocks scheduling |
| Site bans & preferred guards | In someone's head | No | Enforced automatically |
| Pay & charge rates by site | Manual | Pay only | Both, four levels |
| Overtime billed to the client | Often missed | No | Automatic |
| Payslips & client invoices | Separate system | No | Built in, emailed as PDFs |
| Client portal | No | Rarely | Included, unlimited logins |
Where the money comes back
Operations software is easy to justify once you count the hours it takes back and the revenue it stops leaking. Three places to look first:
- Unbilled overtimeEvery hour worked past the standard day that never made it onto a client invoice.
- Admin timeThe days each month spent rebuilding rotas, chasing timesheets and assembling invoices by hand.
- Contract retentionWhat one lost contract costs you against what it costs to prove, every month, that the service is being delivered.
Judge it on your own numbers
Load a real month into a free trial and compare the invoices it produces with the ones you sent.